Clean Ocean Material Alliance Constitution
Chapter 1. General Rule
Article 1. Name
Article 2. Objectives
Article 3. Businesses
(1) Introduction and support for business tie-up opportunities towards more sustainable use of plastic products and the development, implementation, and expansion of innovative alternatives
(2) Information gathering and transmission about more sustainable use of plastic products and the development, implementation, and expansion of innovative alternatives
(3) Research and studies concerning the latest technological trends surrounding the materials used for single-use products
(4) Partnership and cooperation with worldwide business circles and various associations and authorities overseas
(5) In addition to the above, other businesses necessary to achieve the objectives of CLOMA
Chapter 2. Membership
Article 4. Classification
1. CLOMA certifies those companies and entities that affirm CLOMA’s intent to its businesses as a member.
2. The members are composed of registered members and support members.
3. Registered members consist of executive members who may be involved in CLOMA’s operations as a coordinator and general members who may promote activities relative to the subcommittees set forth in Article 14.
4. The members may participate in CLOMA’s business activities.
Article 5. Enrollment
1. Those who want to enroll in the membership must submit the enrollment form specified in the CLOMA Membership Enrollment and Withdrawal Rules to the secretariat. The enrollment will be approved upon a resolution adopted by the Executive Committee.
2. The members must comply with the CLOMA Non-Public Information Handling Rules and the CLOMA Membership Enrollment and Withdrawal Rules.
Article 6. Withdrawal and Expulsion
1. The members may withdraw CLOMA membership upon notice to the chairman.
2. If any member fails to pay the membership fees and continues the nonpayment despite a reminder for payment, the member shall be deemed withdrawn as of the end of the fiscal year.
3. If any member has seriously harmed the credit of CLOMA by exploiting the status of membership, CLOMA may expel the member upon a decision by the Executive Committee.
Article 7. Observers
1. CLOMA appoints observers.
2. Observers shall be approved by the chairman among those affiliated in the Ministry of Economy, Trade and Industry or other government agencies and the related public authorities wherein participation in CLOMA’s activities are deemed meaningful.
3. Observers may participate in CLOMA’s activities as necessary and provide advice and support to achieve the objectives of CLOMA.
Chapter 3. Officers and Secretariat
Article 8. Classification and Quorum
1. CLOMA shall have one (1) chairman, twenty (20) to thirty (30) coordinators, and several auditors.
2. Coordinators shall be elected at a general meeting among from the executive members.
3. The chairman shall be elected at a meeting of the Executive Committee from among the coordinators.
4. Auditors shall be elected by the chairman from among the executive members.
Article 9. Duties
1. The chairman shall centrally supervise the business processes by representing CLOMA.
2. Coordinators shall discuss important matters concerning the operation of CLOMA as a member of the Executive Committee.
3. Auditors shall audit CLOMA’s settlement of accounts.
Article 10. Tenure
1. The tenure of the chairman and coordinators shall be two (2) years each without prejudicing re-election. Provided, even after the expiration of tenure, the applicable chairman and coordinators shall continuously perform their respective duties until the successive chairman and coordinators are elected.
2. If any reason for replacing a CLOMA Officer arises in a company or entity where the chairman or any coordinator is engaged, the chairman shall notify the head of the secretariat set forth in Article 15 while the coordinator shall notify the chairman. As of the notification date, the subject officer shall be deemed resigned from the official position.
3. If the preceding paragraph applies, the successor in the subject company or entity shall take over the predecessor’s CLOMA official position, and the tenure shall be the remaining period of the predecessor.
Article 11. Remuneration
Chapter 4. Organization
Article 12. General Meeting
1. The chairman shall convene the general meeting and preside over the meeting.
2. In the general meeting to be held annually, in principle, the business plan and business activities shall be reported, and resolutions on business reporting and the settlement of accounts shall be adopted by voting.
3. Resolutions at the general meeting shall be adopted by a majority vote by the members in attendance. If the votes are equally split, the chair of the meeting shall make the final decision.
4. General meetings may take place by way of written documents or e-mail if the chairman or the head of the secretariat so suggests. In this case, the answers from general meeting members shall be deemed evidence of attendance.
Article 13. Board of Coordinators
1. The chairman shall convene a meeting of the Executive Committee as necessary and preside over the meeting.
2. The Executive Committee shall be composed of the chairman, coordinators, and the head of the secretariat set forth in Article 15.
3. In a meeting of the Executive Committee, important matters concerning the operation of CLOMA, including the business plan, business reporting, and proposals from members, shall be discussed and decided.
4. Resolutions at a meeting of the Executive Committee shall be adopted by a majority vote of the members in attendance. If the votes are equally split, the chair of the meeting shall make the final decision.
5. Meetings of the Executive Committee shall take effect with the attendance of a majority of the members of the Executive Committee. This shall not prejudice the attendance by a delegate or a delegate with a proxy letter.
6. A meeting of the Executive Committee may take place by way of written document or e-mail if the chairman or the head of the secretariat so suggests. In this case, answers from the members of the Executive Committee shall be deemed evidence of attendance.
Article 14. Subcommittees
1. CLOMA may establish and abolish subcommittees as necessary. These subcommittees shall be established and abolished upon a decision at a meeting of the Executive Committee.
2. Subcommittees shall be composed of business process owners or other persons with similar statuses from among motivated CLOMA members to the specific objectives.
3. Subcommittee members shall be approved upon a resolution adopted at a meeting of the Executive Committee.
4. The head of the subcommittee shall have a two-year tenure and be elected from among the coordinators at a meeting of the Executive Committee.
5. The head of the subcommittee may have a few deputy heads as necessary.
6. Subcommittees may establish working groups as necessary.
7. The working group members shall be elected by the head of the subcommittee from among the registered members.
Article 15. Secretariat
1. A secretariat composed of the head and several clerical staff shall be established to perform CLOMA’s business processes.
2. The head of the secretariat shall centrally supervise the office and perform the duties of the chairman on his behalf as necessary.
3. The secretariat shall be located at the Japan Environmental Management Association for Industry, a general incorporated association.
Chapter 5. Accounting
Article 16. Fiscal Year
Article 17. Membership Dues
1. The members shall pay the amount specified in the CLOMA Membership Rules at the meeting of Board of Coordinators in each fiscal year.
2. The members must pay the membership dues in the amount specified in accordance with the member classifications.
3. The membership due calculation shall not be made in monthly installments. In addition, any paid-out dues shall not be refunded.
4. Membership due billing, custody, and other related clerical duties may be performed by the secretariat and those members elected by the Executive Committee.
Article 18. Business Plan and Budget for Income and Expenditure
1. CLOMA’s business plan and budget for income and expenditures must be approved by the Executive Committee within three (3) months after the beginning of each fiscal year.
2. Any changes to the business plan and budget for income and expenditures once approved by the Executive Committee pursuant to the provisions set forth in the preceding paragraph shall be subject to a resolution adopted at a meeting of the Executive Committee.
Article 19. Business Reporting and Settlement of Accounts
Chapter 6. Supplementary Rule
Article 20. Amendment to the Constitution
Article 21. Dissolution
1. CLOMA may be dissolved upon a resolution adopted at a general meeting.
2. In the event of dissolution, the residual properties shall be disposed of in accordance with a resolution adopted at a meeting of the Executive Committee.