The Japan Clean Ocean Material Alliance (hereinafter referred to as “CLOMA”) recognizes the protection of personal information as an important social responsibility. CLOMA has established this Privacy Policy to comply with laws, regulations, and other standards concerning the protection of personal information, and will endeavor to appropriately acquire, use, and protect personal information in order to meet the expectations and trust of all concerned.

1. Compliance with Laws and Regulations

CLOMA will comply with laws, regulations, and other standards concerning personal information and will ensure that all relevant parties are fully informed that any conduct in violation thereof will be subject to strict disciplinary action.

2. Acquisition, Use, and Provision of Personal Information

When acquiring personal information, CLOMA will clearly specify the purpose of acquisition and acquire such information by lawful and fair means. Personal information will be used and provided only within the scope of the purpose of acquisition for which prior consent has been obtained.
CLOMA will not provide personal information to any third party except where the individual concerned has given consent, where the requirements stipulated by laws and regulations are satisfied, or in other cases permitted by applicable laws and regulations.

CLOMA collects and uses personal information for the following purposes:

(1) To provide and operate CLOMA’s services.

(2) To respond to inquiries from parties within and outside CLOMA. This is subject to the consent of the individual concerned, except where the requirements stipulated by laws and regulations are satisfied or where such action is considered necessary under generally accepted social norms, such as cooperation in tracing routes of infectious disease transmission.

(3) To send emails providing information on new features, updates, campaigns, and other matters relating to services used by parties within and outside CLOMA, as well as information on other services provided by CLOMA.

(4) To contact relevant parties as necessary regarding maintenance, important notices, and other matters.

(5) To identify parties within and outside CLOMA who have violated the Terms of Use of the CLOMA website or who attempt to use CLOMA’s services for fraudulent or improper purposes, and to refuse their use of such services.

(6) To enable CLOMA members to view, modify, or delete their registered information and to view their usage status.

3. Security Management

CLOMA will appoint a person responsible for the management of personal information in each department and will take necessary and appropriate measures to prevent unauthorized access, leakage, loss, alteration, and other incidents involving personal information.
CLOMA will strengthen education and training for the CLOMA Secretariat and continuously work to improve its knowledge, skills, and awareness regarding the protection of personal information.
When the handling of personal information is outsourced to an external party, CLOMA will carefully examine the contractor and exercise necessary and appropriate supervision.

4. Disclosure, Correction, and Suspension of Use

When an individual requests the disclosure, correction, or suspension of use of personal data held by CLOMA, CLOMA will endeavor to respond promptly.
If CLOMA is unable to comply with such a request due to laws, regulations, or other applicable requirements, CLOMA will explain the reason.
Please note that CLOMA may verify the identity of the individual to the extent necessary to respond to an inquiry.

5. Disclaimer

Personal information of members collected by CLOMA is intended solely for the purposes described in Section 2 above. Any other use of such information, including sales activities, solicitation, attempts to recruit individuals to other services, or provision or disclosure to third parties, is strictly prohibited.
Any person engaging in such prohibited conduct shall be responsible for any damages arising therefrom, and CLOMA shall bear no liability whatsoever.

6. Maintenance of the Personal Information Protection System

CLOMA will periodically review whether personal information is being handled and protected appropriately, make improvements as necessary, and maintain an appropriate management system.

7. Revision History

Established: April 17, 2025
Partially revised: August 1, 2026